School User Privacy Policy

London Borough of Bexley Appropriate Body Privacy Notice

Under data protection law, individuals have a right to be informed about how organisations use any personal data that they hold about them.

We comply with this right by providing privacy notices to individuals where we are processing their personal data.

This privacy notice explains how we collect, use and store personal data about individuals who are registered with the London Borough of Bexley Appropriate Body for the purpose of Newly Qualified Teacher (NQT) Induction.

NQT Manager is maintained by Evolution Internet Ltd For the purpose of data protection legislation, Bexley is the ‘Data Controller’ and Evolution Internet Ltd is the ‘Data Processor’. Bexley NQT Manager are committed to keeping your information secure and managing it in accordance with our legal responsibilities under data protection law.

Your information is collected for the purpose of statutory induction as required to fulfil the council’s duties under legislation, Sections 135A, 135B and 141C(1)(b), of the Education Act 2002 and associated Education (Induction Arrangements for School Teachers) (England) Regulations 2012.

What data do we collect? Personal data that we collect, use, store and share (when appropriate) about individuals will depend on their role in the process, and may include, but is not restricted to: • Account username • Name • Name of NQTs • Telephone numbers • School Address • Email address • Completed Assessment forms • Personal support plans • Records of emails and telephone communications

Marketing consent? Users can opt out of marketing emails at any time on the NQT Manager system. For further information about how London Borough of Bexley uses your personal data, including your rights as a data subject, please see our Privacy notice on the website.

How we store this data? Personal data on NQT manager is stored securely and backed-up by Evolution Internet Ltd. We will hold your personal data for as long as it is necessary to fulfil the purposes for which it was collected. We will retain tutor/Induction Coordinator personal data for 6 years after the date of last active use of the system in line with the statutory recommended minimum period. After 6 years the data will be permanently deleted from the NQT Manager system and cannot be retrieved.

Data Protection Officer The Council’s Data Protection Officer can be contacted on: dataprotection@bexley.gov.uk


Information Commissioner’s Office The Information Commissioner is the UK's independent body set up to uphold information rights. If you would like to know more about your rights under the Data Protection law, and what you should expect from us, visit the Information Commissioner’s website. If you have any concerns regarding our privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner’s Office: Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Telephone: 0303 123 1113 or 01625 545 745 Email: casework@ico.org.uk

If you wish us to stop using your data stored on the Bexley NQT Manager website for direct marketing email danielle.moore@bexley.gov.uk 0203 045 4267